Our team starts with the preliminary works for the meeting in accordance with the purpose and philosophy of the activity our client planned. It begins laying down the input data for the organisation of the client enterprise from the basic processes and focuses on what the client wants to achieve. An organisation manager is assigned for each designated section, the indicators are carefully determined to measure the progress of the process and a “process map” is drawn for the whole organisation of the client. At the beginning stage of this process map, the details of the required corporate image are examined and the “concept” is determined.
Budget, Offer & Survey
Our understanding of service necessitates the review of the resources allocated for the expenditures to be made for various components to ensure a competitive advantage and to be in a leading position. It prepares a budget taking into consideration the costs, strategies and targets involved in the presentation of our client’s commodities by means of its proper and high-quality organisational skills together with the appropriate technological instruments. It then makes the most cost-effective offer to its client.
Procurement Method
Our team optimises the costs of the client companies in relation to their organisation budgets. It presents high-quality and cost-effective solutions for the requirements of its clients by working with the procurers, producers and retailers offering the lowest costs in order to supply in the shortest time possible the items to be purchased or produced.
Preperetion for the event
Graphical and web designs
The graphical and web design team presents the most suitable solutions for you with its original and creative works customised for your company and trade mark in these times when the expectations are bigger.
3D Design and Application
To be able to see in detail the stage, decoration, curtain, fair stand and layout plans required for the meetings within the organisation and to render services confidently having seen beforehand how all applications will turn out, such details are carried to the computer environment and necessary drawings are made. All measurements are drawn 1 to 1 in the computer environment and the closest solutions are attained.
Web Page and Registration Formalities
One of our priority aims is to obtain the information on attendance necessary for an organisation and to carry out the required works in line with the modern norms. Therefore, your organisations are designed according to the prior demands that come about in the interactive platform created by our web site and registration forms prepared in advance.
Promotion & Printed material
Our team offers to its clients its services of designing, printing and distribution of all printed promotion material that will be needed during the organisation.
Promotion & Awards
Designing, application, production and distribution of the promotional materials and awards the company hosting the organisation will distribute to the participants.
Meeting File
Preparation of the promotional kit bearing the logo of the company to be distributed to the guests for taking notes at the meetings which will also contain upon request a pad with the company logo, a company flyer and a brochure for the goods to be presented by the company or that provides information
Invitation Card
Designing, application and printing services for the invitation cards that will be prepared for the participation of the guests.
Identification Badges
Designing, printing and distribution services for the informative identification cards to be born by the guests during the organisation.
Activity Flow Plan & Programme
Printing, duplication and distribution of the materials prepared to announce the meeting programme to the participants.
Posters, Placards, Branding
Designing, application, production, printing and distribution of the above named materials to be used by the participants before and after the organisation.
Table Flag
Preparation and production of the flags to be used in various places which bear the logo of the company hosting the organisation or the logo of the meeting.
Sponsorship Files
Drawing, elaborating, printing and distribution of various sponsor files.
Invitation promotion and announcement services
The methods for invitations to the organisation and the LCVs are of utmost importance to attain adequate attendance of the target audience. Our company, which has the sufficient technological infrastructure for invitations and registration works through the internet, performs, if requested, design and graphic works for “special invitations” based on the client company details on the design and corporate identity and diligently monitors all production processes such as printing and press.
Transportation, transfers and welcoming
In this organisation, which involves services such as orientations, carrying of luggage, arrangement of transfer vehicles and ticketing formalities at the airport, the employees of the experienced team plan all works in their slightest detail to ensure topmost satisfaction of the participants until they arrive at their destinations. We renders 24-hour transportation services in the country and abroad with its modernistic and quality personnel and the latest model vehicles to enable our clients to travel in a secure and comfortable environment and to secure timely and orderly transfers in all organisations.
EventinKiev.com welcomes the participants with the panels and other visual materials it prepared after examining the details of its client’s corporate identity. The welcomed guests are then given identification badges and the other promotional materials the client wanted to distribute. Other services are also carried out including the distribution of the briefcases, brochures, programmes and information leaflets previously prepared in line with the nature of the meeting.
Decoration, ornamentation and posters
The imaginative and professional EventinKiev.com team creates original and innovative designs in table top flowering, chair dressings and other ornamental works using various apparatuses which conform to the concept of the organisation and the vision of the client institution.
Posters, Flags and Direction Signs
EventinKiev.com performs the ornamentation works including posting of fabric placards, flags and direction signs in the interiors and exteriors of the hotel or hall the organisation will take place and preparation of portable constructions for the coloured company logos which make it easier to place them in conspicuous places in the following order:
• Selection of the areas where the posters, flags and direction signs are to be posted,
• Determining the proper dimensions,
• Designing, producing, posting and removing
Management and meetings
Meeting hall preparation
In the meeting hall preparation works which is one of the most important stages of the organisation, the issues the EventinKiev.com team meticulously pays attention to based on its system of task and role distribution aim to the topmost satisfaction of our clients.
• Preparation of the meeting hall,
• Arrangement of the seats,
• Coordination between the technical and decoration teams,
• Securing coordination between the technical team and the client,
• Preparation of the pulpit,
• All details including checking the microphone,
• Hiring of hosts & hostesses,
• Simultaneous interpretation services,
• Implementation of the Evaluation form and/or KEYPAD systems,
• Health and Insurance services.
Technical equipment
Sound / Vision-Illumination
These consist of works for the procurement, rental (if necessary) and setting up of the screen suitable for the size of the hall and the nature of the projection. The sound system and microphone services including continuous checks by the technicians during the meeting are carried out in parallel with other technical services.
Catering
In the preparation stage of the organisation, the EventinKiev.com team searches for various menu alternatives complying with its client’s requirements and submits them to the approval of its client. In Outside Catering services, our clients are served the most delicious meals prepared in the healthiest environment by the joint efforts of the highly skilled cooks and the dieticians who implement hygiene monitoring programmes.
Activities
Farewell parties & artists
The services for the farewell parties include organising for the artist and the band, preparation of the sound and lighting system, performing stage and decoration works and food and beverage works as well as making arrangements for the seating and table dressings. The EventinKiev.com team attends to the guests, monitors all kinds of details to avoid any troubles and does its best to enable the participants to attain the highest level of satisfaction and spend a perfect night.
Teambuilding
Do you need to improve your business relations, self– trust or to develop personal potential of your colleagues? Or do you need relaxation or a short outdoor program as a reward?
EventinKiev.com is offering tailored solutions – one or two – day programs - that meet requirements of companies and organizations. Let us know about your requirements and we will prepare a program proposal.
